Monitoring and reporting

Monitoring basically means that you check whether the execution of the project is on target by verifying whethere the activities are executed as planned. Monitoring allows you to answer the question: are we on our way to achieving the outputs (results) that we want?

During the design phase, the indicators and verification sources were identified and integrated in the logical framework. It is important that this system of indicators and means of verification remains stable throughout the project. If not, it will be impossible to see the evolution in the indicators, and there will  be confusion between partners about what indicators to use.

In the field, specific tools and formats have to be developed to gather information and do the measurements. Generally, standardised forms are used that can be filled out by project staff, often in a participatory exercise with groups of beneficiaries. Sometimes a database is needed to manage the information, or a spreadsheet to make calculations. It is also important to define who does what; who reports to whom; etc.

The results can be presented in the form of the project’s logframe, updating the values of the indicators over time. Often, donors will oblige you to present intermediary and final reports in this way. Some donors then use the logframe to review the project together with the lead-NGO or with the partners.

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