Step 8: Writing the project proposal

RBM - step 8

The logical framework and the other tools such as the budget, the PMF and the risk register provide you with the basic information for the project proposal document. Generally, the narrative project document contains information about:

  • Introduction of the organisation
    • Identification
    • History
    • (Strategic) objectives of the organisation
  • Summary of the project
  • Detailed description of the project:
    • Title and location
    • What the situation is of the target groups in the area of intervention/country;
    • Who the partners are;
    • What the objectives are;
    • Description of how the objectives, target groups and partners were identified (explaining this was done one a participatory basis).
    • How the objectives fit in the donor’s policy/the country development strategy;
    • What activities will be executed;
    • What resources are needed (overview of main costs, with detailed budget in annex)
    • How the activities and results will be monitored and evaluated
    • What the risks are and how they will be dealt with;
    • How the partners will collaborate with local authorities and other stakeholders

This narrative project document is completed with a number of annexes:

  • The budget proposal, detailing every expense and sometimes regrouping them per activity or output
  • The logical framework of the project
  • A detailed planning of the activities
  • Other documents to explain how the organisation manages its projects, such as partner identification forms, registration forms for beneficiaries and target groups, the official NGO registration and so on.

In the concept of RBM, the partners should be closely involved in the elaboration of the project proposal. This means that they participate in the writing but also that they officially approve the end result. Following this process of internal review and approval, the proposal is sent to one or more donors.

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